Simple Approach

The template takes a simple approach where the user will enter data in these key areas: ProductsPricesPartnersOrder HeadersOrder Details and Expenses. Then, it automatically calculates the InvoicePurchase Order and Report sheets.

Retail Business Manager - Framework
Retail Business Manager – Framework

5 types of orders (Purchase, Sale, Estimate, Quote and Adjust) are handled. Customer returns and Supplier returns can be easily handled.

How to enter orders? 

 

Inventory Management Software

We will have instant access to the current inventory levels of each product. We can set re-order points to determine if a product needs to be ordered.

Inventory Management Software - Product Inventory and Re-Order Info
Inventory Management Software – Product Inventory and Re-Order Info

 

We can check inventory levels on the invoice to ensure that we can fulfill the sales orders.

Check Inventory availability on the invoice
Check Inventory availability on the invoice

 

Inventory Availability - Yes
Inventory Availability – Yes

More details about inventory availability check

 

Invoice/Purchase Orders

Invoices and Purchase orders can be created on demand anytime by just typing the order number.

They can be customized to suit your needs. We can change the logo and the fields displayed easily.

Invoicing for Retail Small Business - Sections of the Invoice
Invoicing for Retail Small Business – Sections of the Invoice

 

Create Purchase Orders - Sections of Purchase Order
Create Purchase Orders – Sections of Purchase Order

More details about printing Invoice/P.O.

 

Finance Management (Accounting)

  • The template can handle tax rates at order level and taxability at product level.
  • Discounts can be entered for each product on the order as well as order level discounts.
  • Additional order charges such as shipping charges can be entered as well.
  • Profitability of the business is calculated
    • Gross Profit = Sales Amount – Cost of Goods Sold COGS
    • Net profit = Gross Profit – Operating Expenses
  • Payments made on orders can be entered and the template will calculate the amount due on each order.
Accounting - Finance Management - Order totals and Due Amounts
Accounting – Finance Management – Order totals and Due Amounts

 

Business Reporting

Current status of Inventory and Money will be automatically calculated and displayed.

Business Performance Report - Current Status
Business Performance Report – Current Status

 

Report can be customized for a time window by choosing start and end dates.

Report - Summary view
Report – Summary view

 

Monthly breakdown of 10 metrics are shown. Sales Amount, Cost of Goods Sold, Gross Profit, Operating Expenses, Net profit, Sales Quantity, Purchase Quantity, Purchase Amount, Quantity Returned by Customers and Quantity Returned to Suppliers.

Small Business Performance - Monthly Metrics
Small Business Performance – Monthly Metrics

 

We can see which product categories and products are among the top 10 and bottom 10. We can also choose our Sales metric to be Quantity, Amount or Margin to truly understand the best contributing products.

Retail Business - Report - Top 10 Product Categories
Retail Business – Report – Top 10 Product Categories

 

Report - Bottom 10 product categories
Report – Bottom 10 product categories

 

Report - Top 10 Products
Report – Top 10 Products

 

Report - Bottom 10 products
Report – Bottom 10 products

 

We can also choose one specific product and see its performance and current inventory levels.

Report - Product Summary
Report – Product Summary

 

Report - Product Inventory
Report – Product Inventory

 

Report - Product Sales Qty - Monthly Trend
Report – Product Sales Qty – Monthly Trend

 

Similar to products, we can understand the performance of our partners (customers and suppliers).

Report - Partner Performance Summary
Report – Partner Performance Summary

 

Report - Top 10 Customers
Report – Top 10 Customers

 

Report - Top 10 Suppliers
Report – Top 10 Suppliers