PURPOSE
A simple & effective solution to manage Retail business.
This Excel template provides a simple and effective solution for managing retail and wholesale business for small business owners. The template includes order management, inventory management, finance management, invoice and purchase order generation, data management and extensive business performance reporting.
It is designed to be a generic solution for any retail business regardless of type of products sold. It can be used in any country and comes by default with no currency symbols. User can change currency as needed.
FEATURES
Order Management
5 types of orders
Handles returns
Auto-populate product prices in orders
Inventory Management
Calculates current inventory of a product
Set re-order points and know what to order
Checks availability while creating invoices
Finance Management
Track payments on orders
Handles Tax
Handles product level and order level Discounts
Track operational expenses
Calculates COGS, Gross and Net Profit
Invoice / P.O.
Generate automatic Invoice/P.O.
Export to PDF or Print
Customize with logo and data as needed
Data Management
Easily accessible Product and Order Lists
Organized Customer/Supplier data
Maintain product price data
Reporting
6 Page interactive report
12 month trends of all key metrics
Identify best products and partners
Inventory Value calculation
Know when payments are due
HIGHLIGHTS
Simple Approach
The template takes a simple approach where the user will enter data in these key areas: Products, Prices, Partners, Order Headers, Order Details and Expenses. Then, it automatically calculates the Invoice, Purchase Order and Report sheets.
Retail Business Manager – Framework
5 types of orders (Purchase, Sale, Estimate, Quote and Adjust) are handled. Customer returns and Supplier returns can be easily handled.
How to enter orders?
Inventory Management Software
We will have instant access to the current inventory levels of each product. We can set re-order points to determine if a product needs to be ordered.
Inventory Management Software – Product Inventory and Re-Order Info
We can check inventory levels on the invoice to ensure that we can fulfill the sales orders.
Check Inventory availability on the invoice
Inventory Availability – Yes
More details about inventory availability check
Invoice/Purchase Orders
Invoices and Purchase orders can be created on demand anytime by just typing the order number.
They can be customized to suit your needs. We can change the logo and the fields displayed easily.
Invoicing for Retail Small Business – Sections of the Invoice
Create Purchase Orders – Sections of Purchase Order
More details about printing Invoice/P.O.
Finance Management (Accounting)
The template can handle tax rates at order level and taxability at product level.
Discounts can be entered for each product on the order as well as order level discounts.
Additional order charges such as shipping charges can be entered as well.
Profitability of the business is calculated
Gross Profit = Sales Amount – Cost of Goods Sold COGS
Net profit = Gross Profit – Operating Expenses
Payments made on orders can be entered and the template will calculate the amount due on each order.
Accounting – Finance Management – Order totals and Due Amounts
Business Reporting
Current status of Inventory and Money will be automatically calculated and displayed.
Business Performance Report – Current Status
Report can be customized for a time window by choosing start and end dates.
Report – Summary view
Monthly breakdown of 10 metrics are shown. Sales Amount, Cost of Goods Sold, Gross Profit, Operating Expenses, Net profit, Sales Quantity, Purchase Quantity, Purchase Amount, Quantity Returned by Customers and Quantity Returned to Suppliers.
Small Business Performance – Monthly Metrics
We can see which product categories and products are among the top 10 and bottom 10. We can also choose our Sales metric to be Quantity, Amount or Margin to truly understand the best contributing products.
Retail Business – Report – Top 10 Product Categories
Report – Bottom 10 product categories
Report – Top 10 Products
Report – Bottom 10 products
We can also choose one specific product and see its performance and current inventory levels.
Report – Product Summary
Report – Product Inventory
Report – Product Sales Qty – Monthly Trend
Similar to products, we can understand the performance of our partners (customers and suppliers).
Report – Partner Performance Summary
Report – Top 10 Customers
Report – Top 10 Suppliers
